Customer and office

Administrative Assistant resume example

Show the scale of what you coordinate, and the systems you improved rather than just maintained.

Below: what to put in the summary, six sample bullets with numbers, the skills worth listing, and the mistakes that show up most. The sample resume is a fictional person.

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Sample administrative assistant resume for Beth Ramirez, a fictional person, in the Margin layout. The names, employers and numbers are invented.

What to put in the summary

Name who you support (an executive, a team, a department), the scale (calendars, travel, budget) and the tools. Highlight discretion and how you improve processes. Executive roles want to see judgment, so include one example.

Administrative assistant supporting a COO and a leadership team of six at a 400-person company. Manages calendars, travel and board materials, and is trusted with confidential information. Recently moved expense approvals from email to a tracked workflow.

Example summary, written for a fictional administrative assistant.

Sample bullets with numbers

Quantify scale (people supported, meetings, budget) and one process you improved. Both show you think beyond tasks.

  • Managed the calendar and travel for a COO and five directors, coordinating about 25 meetings a week across three time zones.
  • Prepared board materials for eight meetings a year, assembling 80-page packs on schedule with no version errors.
  • Moved expense approvals from email threads to a tracked form, reducing average approval time from 6 days to 2.
  • Organised a 150-person off-site, staying $4,000 under the $60,000 budget.
  • Maintained records for 220 vendor contracts and flagged 14 renewals ahead of notice dates.
  • Trained two new administrators on calendar and expense procedures.

These numbers are invented to show the shape of a good bullet. Use your own, and leave a number out rather than guess.

Key skills to list

  • Calendar management
  • Travel coordination
  • Microsoft 365
  • Google Workspace
  • Expense reporting
  • Event planning
  • Minute-taking
  • Confidentiality
  • Vendor coordination
  • Typing 75 WPM

List the software suite you use daily and a couple of systems (expenses, travel, contracts). Avoid generic soft skills.

Common mistakes

  1. Describing duties as a list with no scale.
  2. Using an outdated objective statement.
  3. Leaving out software and systems.
  4. Mentioning confidential details about the people you support.

A layout that suits this resume

Margin’s single column and clear accent bar look organised and professional, and are straightforward for office software to read. See the Margin template, or compare all 22 layouts.

Administrative Assistant resume questions

How do I show I am more than a task-doer?

Include a process you changed and its result, such as faster approvals or fewer errors. Initiative is what moves an assistant to a senior role.

Do I need certifications?

Not usually. A Microsoft Office Specialist or a project coordination course can help if you have little experience, but results matter more.

Related resume examples

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